SERVICES & PRODUCTS

Payroll Services -

Columbia EDP has a variety of ways to input your payroll information from the input worksheet that you phone in, fax, mail, deliver, or email to us.  You can also use our customized electronic spreadsheet (Esheets) or utilize our secure remote client to submit your payroll. 

Every Pay Period

• Checks (Check stubs display earnings, deductions and taxes as both current and year-to-date figures)

• Input Worksheet (used to report hours and other payroll input information)

• Payroll Register with YTD (employers management report with employee department and company totals, both current and YTD for earnings, deductions and taxes)

• Direct Deposit Report (employer's record of employees deposits)

• Employee Profiles (employee file information)

• Invoice (itemized listing of payroll expenses)

Here are few additional features included in our payroll services:

• ESheets – We hope you have never experienced a busy signal from our fax machines, or data entry errors due to blurry faxes, or interrupting phone calls seeking clarification of an unreadable fax, but if you have, you could benefit from the convenience and dependability of our Esheets product. We set up an Excel spreadsheet that resembles your current input worksheet where you can quickly enter your payroll and email it to us. Our Esheets product is a better way to get your payroll input information to us and the best part is, there is no charge for Esheets!

• Remote PC product – A version of our payroll software may be installed on your pc to enhance your accessibility to your payroll database. The software is password protected at many levels and transmissions are secured by the highest standard of encryption on the market today. This powerful tool will enable you to set up and maintain employee information, key your payroll, use the calculator to calculate off cycle checks (gross to net or net to gross), print reports at your location, keep tabs on vacation/sick leave and much more. You will also have access to your check register with a complete history of checks you have written to your employees. The register will display an actual image of the checks and stubs for each employee from the first check to current. We are happy to offer our Remote PC Product free of charge including installation and initial training!

• Time off accrual tracking – Are you trying to accrue and track employee time off by hand or perhaps with another external application? We can make that job much easier by incorporating it into your payroll process. We can set up your accrual tables per your specifications; enter the employee balances and track and report accruals and usages as a part of the payroll process. Once it is set up, you simply report the hours used each pay period on your input worksheet and the system does the rest. You may also have the accrual and usage information displayed on the employees check stub.

• General Ledger – General ledger entries for payroll related expenses can be generated during the payroll process. We can set up your general ledger from your chart of accounts and produce a general ledger report that contains your payroll related expenses. There are a number of options available that may enable you to import a general ledger file from the payroll processing into your accounting software directly. For instance, a general ledger file from the payroll process is compatible with and may be imported directly into Microsoft Excel. We would be happy to evaluate your accounting software for compatibility with Evolution and explore the possibility of importing into your software.

• Worker’s Compensation – We have partnered with a local agent and a national carrier to bring our clients a better work comp solution. We are excited about the opportunity to add value to your business! This program is a pay as you go solution and is only available through us as your payroll service provider. The pay as you go method is a great way to maximize your cash flow. The lower premium rate is based on your actual wages paid each payroll, eliminating annual premium estimates. The program is virtually audit free and you can avoid big adjustments at policy year-end

• Benefits Administration - Our goal is to use our expertise in payroll and payroll tax to provide you with the best payroll/tax service possible. We hope you are totally satisfied with our service. We are also aware of your many needs in other areas such as employee benefits. So that we can provide you with the best solution in these areas, we have partnered with area experts to offer 401k’s, IRA’s, Section 125 Cafeteria plans, Insurance and other benefits. Our partnerships with these professionals ensure we are providing the highest level of expertise and the greatest value to our clients.

• Data Entry – Contact us with any data entry needs you may have!  We can help.

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Tax Services -

Columbia EDP offers a full service tax product to meet all of your payroll tax needs. Our tax service includes filing and paying all federal, state and local taxes according to their corresponding frequencies. Our tax department is capable of reporting and filing taxes in all 50 states and stays current on all tax issues through the IRS and state agencies. We also take care of all year end needs including W-2's and 1099's.

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Human Resource Products -

Our HR product includes tracking, reporting and compliance. You can track employee personal information, reviews, benefits, skills, injuries, education achievements and more. Certificates and other documents may be scanned into the employee database as well. You can also track applicant skills, interview data and education history of prospective employees in a matter of minutes. Numerous reports are available including EEOC and OSHA reports. You also have the ability to create customized reports with our powerful report writer. The compliance portion of our HR product provides web access to 3,000 sites that will answer your questions about government and regulatory agency law, rules and regulations. Various sites will offer “best practices” information to improve your internal controls and give you peace of mind. Your subscription to the compliance product will give you automatic email notification to remind you of due dates, regulation or law changes with regard to OSHA, COBRA, FMLA, FLSA and more. We are offering our HR product as a complete product or as two separate products. You may subscribe to both, or either one individually. Misinformed and incorrect labor decisions cost employers millions in lawsuits each year. Become proactive, lower your employment related claims and develop a professional working environment with our fully integrated Human Resource product. Visit this link and take the flash demonstration at no cost to you.

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Employee Self Serve -

Employee Self-Service (ESS) is a web-based portal which will allow your employees to access their payroll information via the internet. Through ESS your employees have the ability to view and print payroll vouchers and W-2's, access their demographic data and view paid time-off balances. This paperless payroll system will allow you to reduce routine inquiries from employees, provide your employees with greater access to payroll information, and ease the burden of distributing payroll vouchers to your work force.

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EV Time Clock -

Not using our Swipe Clock?  Wishing there was an easy way to import your payroll information into Evolution?  Well there is and we have it!  EV Time Clock sports the ability to convert over 50 different time clock exports into a format that Evolution can use.  Interested?  Give us a call (573 474 8431) and let's see if we can help you.

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Time and Attendance

Our electronic time and attendance solution is an advanced time clock that connects via telephone line and transmits punches to a server where they are accumulated by pay period. Your employees punch in and out on the clock by swiping their personal electronic time card or entering time directly from their computer via the web option. With our electronic time clock system, the hassle of collecting time cards and manually calculating them is eliminated. It’s the simplest alternative to laborious time card calculation. Each night the clock transmits the day’s activity, reliably and securely. Editing for missed or incorrect punches is a breeze because time and attendance records are immediately available to your payroll professionals through the secure Internet site. At the end of the pay period, when all the editing is complete, you could quickly and easily download your file into the remote version of our Evolution payroll software and transmit it to us for processing. Our electronic time and attendance solution is efficient, cost-effective and suitable for businesses of all sizes. Click here for more information and a demo.

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